Executive Assistant to the CEO

  • FTE
  • New York, NY

JOIN OUR TEAM

At JDA TSG, we partner with many of the world’s top brands to make their operations more efficient, flexible, scalable and agile. Our business process outsourcing services free them to focus on delivering the very best experience to their customers. Our secret? Exceptional people—and the business acumen, collaborative culture and deep personal respect to make the most of their abilities. We are proud of our diversity and welcome people of all backgrounds, beliefs and sexual orientation.

Job Details

At JDA TSG, we equip Global Iconic brands with top-tier specialized talent, business process expertise & innovations which drive their organizations in exciting new directions. We have established a reputation for bringing exceptional focus, flexibility, & confidence with every client we serve.

We have an immediate opportunity for an Executive Assistant (EA) to our company’s CEO, working on-site in our Manhattan office. The EA provides executive, administrative, & developmental support while serving as the primary point of contact for internal & external parties for all matters pertaining to, requesting, or requiring time from the CEO. The ideal candidate will be adept in handling a wide range of support tasks, well organized, scrupulous with time management looking to play a meaningful role in a fast growing company.

In this role you will:

·       Own daily administrative duties & tasks including managing an active calendar of appointments, owning schedules, composing & preparing correspondence; arranging complex / detailed travel plans, itineraries or agendas covering both personal & professional responsibilities of the CEO, compiling documents for meetings, performing occasional research, composing / preparing potentially sensitive &/or confidential correspondences; selecting / booking restaurants for lunch or dinner appointments

·       Help maximize the CEO’s time & priorities, ensuring schedule is followed & respected

·       Communicate directly with stakeholders both internal & external on behalf of the CEO

·       Organize meetings & events, coordinate & manage logistics, providing support as required

·       Receive, field & prioritize requests for meetings, items requiring CEO review/approval

·       Managing projects & information flow in a timely & accurate manner

·       Develop & maintain an efficient filing system including classified & confidential files.

·       Anticipating the administrative of the CEO

·       Resolve internal or external-facing issues with professionalism & patience

·       Stay current on company happenings & priorities, keep a finger on the pulse of the company

You bring:

·       Organization skills, a meticulous attention to detail & a history of taking ownership of multiple projects, duties, & assignments – with a commitment to excellence in all areas of the role

·       Proactive; following up on open items, anticipating issues, closing loops on pending requests

·       Composure, good judgment, able to find solutions independently

·       Critical thinker able to anticipate needs, pivot quickly & proactively address challenges

·       Curiosity in learning new processes, tools, & technologies

·       Proficient in Microsoft Suite (Word, Excel, PowerPoint) & video conferencing (Microsoft Teams, Zoom).

·       Experience with project management apps & org chart software (i.e. Monday.com or Lucid Chart) a+

·       Work well under pressure & meets tight deadlines

The Experience you need to excel in the role:

·       5+ years as an EA dedicated to the C-level, preferably CEO

·       Managing administrative projects in support of the CEO, driving projects to completion

·       Assembling materials &/or decks by partnering with CEO / Executive team

·       Provides a bridge for smooth communication between the CEO's office & internal departments, demonstrating leadership, trust & support among senior management staff.

·       Coordinating, scheduling & facilitation of senior management team meetings & off-sites, to include agenda creation, attending when necessary

·       Handling highly confidential &/or sensitive matters with discretion

Salary is commensurate with qualifications & experience ranging between $85,000 - $105,000

About JDA TSG:

At JDA TSG, our core values provide the framework that allows us to continually focus on what made us successful in the first place. Quite simply, our values inform everything that we do. We knew from day one that if we hired smart, passionate people & provided them meaningful yet challenging roles, we will thrive as an organization. We are excited to be here, doing meaningful work.

We are committed to a diverse & inclusive workplace. We know diversity makes our team stronger, producing extraordinary results for our company our clients. At JDA TSG, everyone is valued & empowered to succeed.

Benefits & Perks:

·       Healthcare - Comprehensive coverage for you & your family

·       Employee Assistance Program - Get support when you or your family need it with counseling & coaching

·       401K with company match

·       Paid time off

·       Paid parental leave

·       Volunteer Day Off

·       Life insurance - Protect your loved ones & their future

·       Business travel accident insurance

JDA TSG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, & ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

JDA

Executive Assistant to the CEO

FTE
New York, NY
Administrative
June 14, 2022
QUICK APPLY

Apply for this job

Select...
Select...
Select...

Drag and drop PDF here
or

*
By checking this box, I certify that all of the information furnished on this application and during this application process is true, complete and correct to the best of my knowledge. I understand that any misrepresentation or omission of facts called for may result in refusal to hire or, if hired, may result in my dismissal at any time regardless of when the false answer or omissions are discovered.